Multi-Function Devices for Print, Scan or Copy
The College’s print management partner is Flo-Tech who provides and services HP laser printers and multi-function devices that print, scan, and copy. These devices are located in departments, labs, and public areas around campus. Instructions for the devices can be found on the IT Knowledge Base under the printing heading . The Mobility Print option allows printing from any device to the Find-Me queue and then walking up to any Mobility Print printer and tapping your Hill Card or logging in to release your job. Support procedures for the devices are detailed in the IT Knowledge Base.
Copying and Printing Custom Jobs
The College has revised the printing model. Printing shall be done in-house at the department level for most jobs. Large-scale jobs can utilize outside printing sources such as WB Mason and Omni Print. Print & Mail Services are available as back-up and have the capability to do booklets as needed. Course packs should utilize the College’s Ares system provided through the Library by emailing librarydeskgroup@stonehill.edu. Large, multi-function jobs can take up to two weeks to be completed; smaller jobs can be ready in three days. Large jobs can also be printed through Omni Color Print, our preferred vendor. Please refer to the Stonehill Print & Mail Services webpage for further information or call Print & Mail Services at 508-565-1264.
Course Packs and Classroom Materials Including Digital Copies (see also Library Course Reserves)
It is strongly recommended that you make use of the Library’s electronic reserves system (Ares) rather than printing a course pack. For both electronic reserves and course packs, the Library will determine if copyright permissions are required and obtain permissions from the Copyright Clearance Center (CCC). To place materials on reserve, please contact the Library’s Access Services department (508-565-1313). The Library does prioritize adding electronic material to reserves over print.
Course packs are compilations of articles, chapters and other texts that are bound together for use in a particular class. Courts have ruled that course packs require copyright permission if they are produced by a commercial copying firm. Although some experts claim these rulings do not apply to copying done by (non-profit) college copy centers, most schools assume that permission is required, and this is Stonehill’s policy.
The College will not print course packs unless proof of copyright compliance under Fair Use or by paid permission is provided. It is the responsibility of faculty to provide this information. The reserves staff at the Library can assist in this process.
Procedure for putting together a course pack to be sold at the Bookstore:
1. Submit requests with original documents or full citations to the Library staff at The Desk (librarydeskgroup@stonehill.edu).
2. Deadline: At least five full weeks prior to the start of a semester. Please note that the Library expects that course pack and reserves processing will take longer than normal during Fall 2023.
3. All materials included in a course pack must include the original copyright notice (who owns the material) and attribution to the source.
4. Under no circumstances may a course pack include an entire book or journal, or material taken from consumables such as workbooks, lab manuals or standardized tests.
5. The staff will determine whether the materials are copyrighted and will sign a form indicating that the items are approved for a course pack. This form will go with the course pack to the Document Center and then to the Bookstore, where the form is kept on file.
6. Charges to students for course packs may only be used to recover production costs and immediate overhead, including royalty fees. (This allows a bookstore to include a reasonable markup for managing the distribution of a course pack.)
Library staff will request copyright permissions for materials that do not meet Fair Use guidelines. If permission is granted and the cost is affordable, these materials may be scanned, put into Ares and added to Canvas. The Library staff will let you know if permissions are not granted, or the cost is prohibitive.
The following are general guidelines (based upon the Fair Use Statute) for copyright requirement:
The following provides information for faculty who use copyrighted material. This information is found in the Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational Institutions with Respect to Books and Periodicals (“Guidelines”). It should be noted that the Guidelines provide general guidance but have no legal force.pa
Single Copying for Teachers
A single copy may be made of any of the following or any part of the following for research or instructional use, without copyright permission:
• A chapter from a book,
• An article from a periodical or newspaper,
• A short story, short essay or short poem,
• A chart, graph, diagram, drawing, cartoon or picture from a book, periodical or newspaper.
Multiple Copies for Classroom Use
Multiple copies (not to exceed more than one copy per student) may be made for classroom use or discussion, provided that:
• The copying meets the tests of brevity, spontaneity and cumulative effect as defined below, and,
• Each copy includes a notice of copyright.
Brevity
Guidelines permit course packs to include up to 250 words from a particular poem, a complete article, story or essay of up to 2,500 words and excerpts of longer works up to 1,000 words or 10% of the total words whichever is less, and one diagram/chart/illustration per copyrighted work.
Spontaneity
A further requirement is that the “inspiration and decision to use the work and the moment of its use for maximum teaching effectiveness are so close in time that it would be unreasonable to expect a timely reply to a request for permission. Note that this last requirement has no basis in the fair use statute and, if taken literally, would probably only help the instructor in instances of fast-breaking developments part-way through the term.
Cumulative Effect: Another limitation is the “cumulative effect” limitation that no more than two excerpts from the same author and no more than three pieces from the same collective work may be used in the same course packet. And, the copying of the material is for only one course in the school in which the copies are made. These limitations do not apply to current news periodicals and newspapers and current news sections of other periodicals. Finally, the Guidelines say that course packets are not supposed to contain more than nine copyrighted works and that no items may be included in the same packet “from term to term” (presumably meaning in successive offerings of the course).
Prohibitions:
- Copying may not be used to create or substitute for anthologies, compilations or collective works.
- There shall be no copying from workbooks, exercises, standardized tests and test booklets and answer sheets and similar consumable material.
- Copying shall not substitute for the purchase of books, publisher’s reprints or periodicals or be repeated with respect to the same item by the same teacher from term to term.
- No charge may be made to the student beyond the actual cost of the photocopying.
If the copied material does not meet the criteria or contains a prohibition, then the faculty member is required to get copyright approval before sending the material to Print & Mail Services.
The courts use the following four factors when determining whether a use is an infringement of the copyrighted work or is a fair use:
(1) The purpose and charter of the use, including whether such use is of a commercial nature or is for nonprofit educational purposes (the courts look to whether the use is transformative or adds something new);
(2) The nature of the copyrighted work (e.g., whether the work is factual or fictional);
(3) The amount and substantiality of the portion used in relation to the whole copyrighted work (whether the secondary use employs more of the copyrighted work than is necessary); and,
(4) The effect of the use upon the potential market for or value of the copyrighted work (the courts look at the market harm that results when a secondary use serves as a substitute for the copyrighted work).