Administrative support for faculty is organized by building rather than by department. If you have a question or need assistance, speak to the administrative assistant in your building. As of this printing, the assignment of administrative assistants is as follows:
- May Hall – Erin Dzierzak (x1650)
- Business Department – Bobbi-Ann Ruggiero-Hickey (x1463)
- Office of Academic Affairs – Deb Norton (x1046)
- Cushing-Martin Hall – Elizabeth Pearson (x1622)
- Martin Institute – TBD (xxx)
- Education, Languages, Literatures and Cultures, and Mathematics Departments – Lisa Biederwolf (x1216)
- Shields Science Center – Kate Johns (x1247)
Support to Department Chairs
The primary responsibility of administrative assistants is to support departments and their chairs with administrative responsibilities and other department activities. These are some of the tasks for which administrative assistants provide support:
- Planning department functions: meetings, receptions, colloquia, and student information sessions.
- Receiving and responding to requests for general information from students and the public.
- Organizing and administering personnel searches: receiving correspondence, creating and maintaining applicant files, scheduling interviews, making travel and hotel arrangements, and generating correspondence from applicant databases. (Please let your administrative assistant know as soon as possible when your department is having a personnel search so that they can plan accordingly.)
- Assisting department chairs with records retention.
- Maintaining departmental databases of majors, minors, and alumni/ae and generating correspondence.
- Monitoring department budgets.
- Correspondence and file maintenance relating to department administration.
- Taking minutes of departmental meetings, if requested.
Support to Faculty
Administrative assistants will handle larger or special projects for faculty, such as mailings, database management for research and other studies, internship evaluation material, etc.
It is expected that faculty will word process and copy their own syllabi, exams and other classroom materials, as well as correspondence, unless there is a special situation where help is needed. Exceptions can be made if the administrative assistant has time and is given enough notice; please speak to your administrative assistant if you have a special need. Requests for word processing for faculty research or projects will be considered on a time-available basis.
NOTE: Administrative assistants should not be asked to administer or proctor tests or examinations.
Work-study students are sometimes available to work on other projects for faculty as needed. Please see your administrative assistant for details. Faculty should use work-study students only for projects that will support their educational experience at Stonehill. Examples include research, website updating, or planning department projects and events.
This list is not all-inclusive. If you need help, please feel free to discuss it with the administrative assistant in your building; however, be aware that, due to the nature of their work, they may not be able to assist you, especially during the busiest times of the semester. Prepare for this possibility by allowing as much lead time as possible for the completion of projects.
Office Supplies
Administrative assistants are responsible for ordering supplies. Please ask them where supplies are kept in your building. If you cannot find what you need there, the administrative assistant will be able to help you.
Mail is delivered on a daily basis. When books or large packages are delivered, the Print & Mail Services office generates an email alerting the recipient to the fact that a package has arrived for them. These packages will be delivered to building mail drop off points. Ask your administrative assistant where books are delivered.